9 Vital Clauses to Include In Your Freelance Contract

Contract and penFreelancers are unusually vulnerable to bad contracts – less likely than a larger business to be able to afford legal advice, and more likely to feel pressured to accept the terms, whatever they may be.

However, a bad contract is not unlike a wicked stepmother, it can cost you dearly: not just financially, but also in terms of wasted effort and a reputation in ashes. What every freelancer needs are these nine clauses that can turn a pumpkin of a contract into a handsome, secure vehicle for your project.

Let’s take a look at these essential clauses for freelance contracts, and why you need them in your life!

1. Pricing and Rates

This is probably the most important clause you can have in a contract, and it’s critically important that you ensure at the outset that any terms the client might have in mind don’t disadvantage you badly.

A good clause will clearly set out the amount you’ll be paid, whether you’re getting a lump sum or paid per hour, and when and how you get paid. For a major project that will cover several months or is open-ended, you need to determine payment frequency (monthly being normal).

There are endless arguments on forums about whether to require some payment up front for a big project. Client willingness will figure large in whether this is possible – certainly, it’s a solution that provides security for you as a freelancer. However, if you have a solid contract, agreeing a regular payment schedule should work just as well and will probably be more acceptable to the client.

2. Revisions

Some clients are just uber picky, some can’t make their minds up. You need to have a clause that ties down a reasonable number of revisions, after which you will be paid a specified amount per hour or correction, or you could find yourself endlessly tinkering with your work.

If you have a clause like this, not only will it save you from dithering or perfectionist clients, it will also focus their minds on the changes they’re making and will hopefully ensure they think more carefully about their choices.

Be as specific as you can – you don’t want to be landed with unexpected extra work because you were too vague in defining what was and wasn’t reasonable revision.

3. Scope

If you have ever heard the dreaded words, “Hey, I just thought of something great that we really need to add into this project!”, you’ll understand exactly what this next clause sets out to do: set out the precise details of the scope of the project.

You need to have a very clear idea of what’s in the contract and what’s not, because doing endless unpaid extra work should not be one of your duties. If a client wants something extra, a clause saying that extra work will be negotiated separately will make sure that you get paid for everything you do.

4. Copyright

Depending on what type of freelancer you are and the type of client you’re working for, there are different types of copyright and a range of issues that could arise.

Many clients will want work done for them to be unique, which will mean assigning copyright to them at least for first use, and there are all sorts of options and nuances for particular types of work.

Anything tangible that you create automatically has copyright, and to make that official you can register it at the US Copyright Office.

5. Deadline

Sometimes you’ll be the one wanting to define a deadline, and often the client will have a deadline in mind themselves. Having that set out in a clause in the contract is something that focuses you and your client, and should help prevent undue delay on their part.

If you have a deadline to work to, set out in the contract, it is binding on both you and the client. This means that should the client suddenly go missing for a month and then reappear only to blame you for the project not being complete, you’ll have protection.

6. Kill Fee

For all sorts of reasons, sometimes a project just doesn’t go right. Circumstances change, situations alter, and through no fault of your own you can find yourself having done a lot of work, but with nothing to show for it.

This is where a ‘kill fee’ comes into its own. This simply states that should the contract fail despite your best efforts, you are due a kill fee (which should be agreed in this clause). That way, although you may not get everything you’d hoped for, you will at least rescue something from a bad situation.

7. Independent Contractor

Your contract must make clear that you’re an independent contractor to protect your freelance status (and make sure that the IRS isn’t breathing down your neck).

It’s very important to have a clause that states this explicitly, because you need protection from anyone who might think they could have your services exclusively with a craftily-worded contract. Whatever the precise wording, you must be able to work to your own schedule, within your deadline(s), and undertake work for other clients.

8. Indemnity

It happens rarely, but sometimes clients themselves have clients for larger projects, of which you are just a part, possibly even without your knowledge. If their larger contract goes wrong for some reason, you don’t want to find yourself on the receiving end of litigation.

A useful clause would indemnify you against future losses made by the client – this would state specifically that you’re not an agent of that company. That way, if your client makes a mistake, you won’t be the one paying for it.

9. Point of Contact

If you have ever found yourself working for a large company, you may well know the frustration of not being able to find anyone to give you feedback or sign off on your work.

If you have a point of contact set out in your contract – someone who is designated to liaise with you, and agree that the project has been completed to satisfaction – then you’ll be guaranteed an easier time. Better still, ask the client to provide a second point of contact should the first fall ill, move on, or go on holiday.

Conclusion

Getting the right clauses in a contract is incredibly important. A good, clear contract will set out a number of important issues very clearly and specifically. These are:

  1. Your fees, and how and when they’ll be paid
  2. How many free revisions the client can ask for
  3. The scope of the work
  4. Who holds the copyright
  5. The deadline
  6. A ‘kill fee’
  7. That you are not a company employee
  8. That you’re not liable for your client’s losses
  9. A clear point of contact

While it’s very hard to cover every single potential issue, good contract clauses will give you protection for vital aspects of your work. Make sure you include them.

Have you come across any interesting or unusual contract terms and conditions? Let us know in the comments section below!

Image credit: FreeImages.com / Odan Jaeger

About Tom Ewer


Tom Ewer and the WordCandy team have clocked some serious mileage as freelancers, agency employees and even agency owners over the years, and they love sharing their combined expertise here on the Bidsketch blog.

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Walter

Thanks for the helpful tips Tom. I had to find out the hard way about the need for a contract for all work. You should have written this great article back then, it would have saved me a LOT.

Lavinia

Thank you for these tips! So useful! These 9 are really vital.

Felix Michael

Thanks for the nice article Tom.

Over the years, the main clause (or the lack of it) that has caused so much headache for me is the scope creep. It’s always difficult to make a client happy when all they want to do is to expand their scope on the go.

Tom Ewer

Hi Walter,

Thanks! Sadly, I can’t go back in time, but perhaps this may still save someone else in the future. 🙂

Cheers,
Tom

Tom Ewer

Thanks Lavinia!

Tom Ewer

Hi Felix,

Yes, and that does tend to happen a lot… :-\

Thanks for reading and commenting!

Cheers,

Tom

Maria

thanks for this educative reminder. i’s so helpful to clearly state what your end is up to in writing as an appropriate reference

Steve Baker

Great article Tom, but I have to ask, why are these not in the Terms & Conditions templates in BidSketch? I’m a pying client and the templated content sections such as Ts & Cs apear fairly comprehensive and now looking at this, there’s some concerns about indemnity form clients losses. Do you have any example / boilerplate terms and will these be added to BidSketch?

Thanks.

Steve

Tom Ewer

Thanks Maria!

Tom Ewer

Hi Steve,

Thanks!

Terms and Conditions are different from Contracts, as they serve a different purpose. I suggest you present your concerns to the Bidsketch team. I’m sure they’ll be glad (and better prepared) to answer any questions you may have.

Cheers,

Tom

Dan Neamtu

Hey Tom,
Good advices, having a good contract can make your life more easier. Thank you for sharing.
Cheers!

Tom Ewer

Thanks Dan – glad you enjoyed it!

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